Managing the project scope - Defining the Project Scope Statement

6 important questions on Managing the project scope - Defining the Project Scope Statement

How can one realize product analysis?

  • Product breakdown - the components and how they work together
  • Systems engineering - satisfying customers needs, costs, requirements and quality demands (e.g. all system components)
  • Value engineering - reducing costs, increasing profits, while improving quality
  • Value analysis - focus on cost/ quality ratio. Expected quality against acceptable costs
  • Function analysis - test the functions of the product against cost, quality, profit
  • Quality function deployment - philosophy and practice to understand customer needs
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How does one overcome the temptation to fall in love with solutions too quickly?

Finding alternatives by any creative method like brainstorming or lateral thinking.
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During scope definition, what roles do experts play?

  • Identifying, documenting, prioritizing and agreeing upon on the expectations of stakeholders of the project.
  • Agreeing on the project's key performance indicators that defines project success or failure (and against which project performance is measured against)
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What is the purpose of a project scope statement?

It is a powerful document that project manager and the project team will use as a point of reference for potential changes, added work and any project decisions.
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What does a project scope statement include or refer to?

  • Product scope description
  • Product acceptance criteria
  • Identification of high level project deliverables in and out of scope
  • Project exclusions (project boundaries)
  • Project constraints - anything that restricts the project manager's options
  • Project assumptions
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What information is important to establish and refer (or include) to when defining the project scope statement?

  • Initial project organization
  • Initial defined risks
  • Scheduled milestones
  • Fund limits
  • Cost estimate
  • Project configuration management requirements
  • Project approval requirements
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