SAP TB1000 - Items
19 important questions on SAP TB1000 - Items
What information is contained at the header of an item master record?
General information about the item. A unique ID number must be assigned as the code.
What are the three item categories? What do they control? Can an item belong to multiple categories?
- Inventory item you make and sell
- Service for sale
- Expenditures
The item categories control whether that item can be purchased, sold, or stored in inventory. An item can belong to multiple categories.
What information is contained on the purchasing and sales tabs of the item master?
- Information on the item’s purchsing/sales units of measure
- Purchse/sales item dimensions,
- Packaging for purchasing/sales,
- Tax details.
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What information do you find on the inventory data tab of an item master record?
Quantities:
- Currently in stock
- -/- Comitted (ordered by customers)
- + Ordered (for purchse or production for items produced in-house)
- = Available for sales orders
What type of information is found on the Planning tab of an item master record?
Information for planning your inventory requirements.
- You can control whether the item is considered in material requirement planning.
- And if it is relevant for planning you can indicate whether this is an item that is purchased or built in-house and set a lead time for calculating how long it will take to restock the item.
- The other fields on this tab support the materials requirement planning process.
When is it possible to delete items? What is another option for restricting the use of items that cannot be deleted?
When you archive old data and these items no longer have transactions related to them in the database.
You can mark the item as inactive so it can no longer be added to sales orders.
You can choose to exclude these inactive items from system reports.
What are item properties and why could they be useful?
Item properties give you a way to add more information about how this item fits into your company lines of business, sales territories and marketing goals.
How can you reformat item search criteria?
If you have a large number of items, you can reformat item search criteria to group the results by item group or another field in the Form Settings window.
What steps do you take to create a unit of measure group?
When you create an item master data record, you assign a unit of measurement group, containing the units of measure commonly used for this type of item.
How can you set up different units of measure for selling and purchasing a specific item?
Each item master record holdsthe units of measure used for purchasing, storing and selling that particular item.
When you set up the item, you assign a group containing the units of measure commonly used for this type of item.
The group “manual” is provided for upgraded companies and used as the default until another group is assigned.
What are the advantages of using item groups?
Item groups are useful as selection criteria in reporting and processing functions. You can subtotal your sales and purchasing analyses by item group.
What are the differences between a perpetual and a non-perpetual inventory system? What is not affected in a non-perpetual inventory system?
Perpetual Inventory system:
Inventory transactions affect both stock levels and value
Automatic entries created in the general ledger
Non-perpetual inventory system:
Automatic inventory transactions affect only the inventory levels
No effect on stock value
No automatic entries in the general ledger
What are the three valuation methods for calculating the inventory value?
- Moving average
- FIFO
- Standard Cost
How is the item cost calculated for an item controlled by the moving average method?
Dividing the total inventory value by the on-hand quantity.
How is the standard cost of an item set?
When using the standard cost method, what happens when the purchase price differs from the standard cost of an item?
Variances are recorded to a variance account, and the unit cost is not affected.
How are item costs managed in the FIFO inventory valuation method?
Each receipt transaction creates a new layer.
Each issuing transaction uses the first available open layer.
How do you activate perpetual inventory? Which related settings are available in the same window?
Before posting any transactions, select the checkbox on the Basic Initialization tab of the Company Details window.
The Item Groups Valuation Method settings.
What is the purpose of the inventory audit report? What are the limitations on its use?
Only for perpetual inventory, this report provides an audit trail for the posted inventory transactions in the chart of accounts.
Transactions with non-inventory items or drop-ship warehouses are not displayed.
You can use this report to make comparisons between the accounting view (inventory balance accounts) and the logistics view (inventory value displayed by the audit report).
The report explains the value changes in inventory accounts.
The report does not recalculate the item cost but displays the information from the database. In addition, only inventory related transactions are displayed in the report.
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