SAP TB1000 - Basics & Purchase
29 important questions on SAP TB1000 - Basics & Purchase
What are marketing documents? How can the be saved? How can their connections be viewed?
Can be safted as draft and copied. Copied documengts are linked and can be viewd in an relationship map.
What is configuration data? What is its purpose?
What are the four basic steps in the purchasing process?
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What key master data must be entered into every (Item-type) purchasing document?
Which document in the procurement proces is mandatory? Why?
What is the main purpose of a purchase order? How does it affect inventory reporting?
The purchase order (PO) is the document you provide to the vendor specifying the items or services you want to purchase, including agreed-to quantities and prices.It represents your commitment to the vendor to purchase the items. When a purchase order is added in SAP Business One, no value-based accounting changes occur. However, the order quantities are listed in inventory management.
What is the main purpose of the Goods Receipt PO? How does it affect inventory and accounting in a perpetual inventory system? Which accounts are debited and credited?
The goods receipt PO is the document that denotes the delivery of goods from a vendor to a company. It is used to update the inventory quantities and values. When you enter a goods receipt PO the goods are accepted into the warehouse and the quantities are updated. If your company runs a perpetual inventory system, SAP B1 creates creates a journal entry that posts the value of the received goods to the debit side of the stock account and to the credit side of an allocation cost account.
Purchase: what does the Item/Service Type field control?
Purchase: what are the differences between Copy from and Copy to?
When you use the Copy to function, all items are copied to the new document. The Copy From button allows you to select a base document or documents from which to create a new document.
What is the main purpose of the A/P Invoice? How does it affect inventory and accounting in a perpetual inventory system? Which accounts are debited and credited?
The A/P invoice (or A/P voucher) is the document into which accounts payable enters the vendor’s invoice information to request a payment be made to the vendor. The A/P invoice creates a journal entry that posts the invoiced amount to the debit side of the allocation costs account and to the credit side of the vendor account.
What happens if you create an A/P Invoice without creating a Goods Receipt PO? How are the journal entries different for an A/P invoice created without referencing a goods receipt PO compared to an A/P invoice which references a goods receipt PO?
The postings to the allocation costs account are omitted.The posting debits the stock account to show the increase in inventory and credits the vendor account to show the need to pay the vendor.
Because an A/P invoice that does not reference a goods receipt PO will increase inventory, it is important to make sure there is no prior goods receipt if you create an A/P invoice without reference.
In the purchasing process, what is the purpose of a purchase quotation?
When is the purchase request issued? What are the advantages of its use?
How can you easily compare between different quotations your vendor sent you?
What tool does SAP Business One provide for a quick generation of a group of purchase quotations? How are vendors chosen for the quotations generated?
Where can you view inventory status information for an item?
What does the field “ordered” signify? Is ordered stock considered as available stock?
Which report shows open sales and purchasing documents? Will documents with a closed or cancelled status appear on this report?
Which purchasing documents are typically used for purchasing services?
What information must be entered on the row in a service-type purchasing document?
When is it an advantage to create an item representing a service rather than use a Service-type purchase order?
How do you set up recurring transactions to pay monthly payments for a leased item?
Which options are available to correct issues in purchasing? Give an example of each.
You can reference an open purchase order as many times as needed.
A purchase order is automatically closed by the system when all rows are fully referenced.
If the document is partially reveived, you can manually close the document or individual rows.
If no items will be ever received, you can cancel the document.
You have created a purchase order but then discover that the items are no longer needed. The purchase order information has not even been sent to the vendor yet. What action should you take in the system?
If a purchase order is partially received, but the vendor will never ship the remaining items, what status should you select for the document?
If a vendor substitutes one item but delivers two other items as ordered, how many goods receipt PO documents are needed to receive the items?
Iftheoriginallyordered item will neverbedelivered, youshouldshouldclosethe original purchaseorder so thatthis undeliverable item does not continuetoappear on purchasingreportsas an open item.
You can reference a purchase order as many times as needed, as long as the status is open.
You need to create a credit memo for an invoice. When can you reference the original invoice?
If the related invoice is closed or if the credit is related to multiple invoices, then create a credit memo without referencing a base document.
How to create a credit withoutaneffect on inventory?
Which field in an A/P invoice is used to enter the vendor’s invoice number? Why is this field useful for searching?
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